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Team Assistant / Personal Assistant - Banking
100.00 - 130.00
Mar 14, 2017
Team Assistant / Personal Assistant - BankingMy client, a leading bank, is looking for a Team Assistant / Personal Assistant to join on a contract basis.Key responsibilities:Managing five very busy diaries, prioritising and scheduling appointments, often at the last minuteOrganising a wide range of meetings, workshops and functions at internal/external venuesLogistics for all meetings i.e. room bookings, VC requirements, setting up Webex meetings and conference calls, both within UK and globallyEnsuring all packs and materials are compiled printed and distributed before meetings, following up on actionable items and ensuring deadlines are metArranging travel, preparing travel itineraries and travel packs (arranging Visa's if required)OM delegate for HR Transformation Leadership TeamAct as receptionist for a wide range of visitors, conveying a professional image at all timesEstablish and maintain strong relationships with stakeholders and their PAs to ensure positive interactions at all timesCreate and maintain records and filing systems with the team, which may include confidential / sensitive informationMaintaining departmental records e.g. employee contact details, annual leave requests, IT requests and email distribution listsSupport with system approvals e.g. Purchase Order approvalsKey requirements:Comprehensive understanding of the objectives and policies of the department, including, but not limited to, current and future work/projects in order to provide the required high level of supportProficient in Outlook, PowerPoint, Word and Excel and comfortable using online tools
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